Office Coordinator

Location: Brookfield, CT

Employment: Full-time

Position Overview: ROMTech is now looking for a highly dedicated and personable Office Coordinator for our headquarters in Brookfield, CT. The Office Coordinator is a highly visible position that will manage the front desk, handle a variety of administrative tasks, and ensure the smooth operation of our office. This is an onsite, full-time opportunity, reporting directly to the Director, People Operations. The set work schedule is Monday through Friday, 8:30am to 5:30pm.

Responsibilities:

  • Greet and assist visitors, ensuring they have a positive experience.
  • Coordinate guest spaces for on-site visitors.
  • Manage incoming and outgoing mail, packages, and deliveries. This includes the distribution of mail to internal and external individuals.
  • Maintain office supplies, cafeteria supplies and all inventory. Place orders as needed.
  • Coordinate, order, and distribute approved lunch orders for events, meetings, visiting employees, etc.
  • Manage conference room schedules and coordinate meeting locations as requested.
  • Act as a member of the Events Committee, including hosting monthly birthday celebrations.
  • Act as a member of the Safety Committee. Complete daily safety walkthroughs, maintain buddy system and EAP.
  • Answer phone calls to the main line and handle them accordingly.
  • Manage the reception and internal events inboxes.
  • Maintain an updated seating chart/building floorplan.
  • Prepare and distribute internal communications if requested.
  • Run errands offsite as needed (ink cartridge drop off, post-office, etc.).
  • Ad-hoc tasks as assigned.

Requirements:

  • Proven experience as an Office Administrator, Administrative Assistant, or similar role.
  • Familiarity with basic HR functions and practices is a plus.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Proficient in using office software and equipment (e.g., Microsoft 365).
  • Outstanding communication and interpersonal skills.
  • Ability to prioritize tasks and work under pressure.
  • Discretion when handling confidential information.
  • Ability to sit at a computer terminal for an extended period.
  • Moderate noise (i.e., phone calls, online meetings, computer audio)
  • While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
  • Ability to handle repetitive tasks.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Must have a valid driver’s license to run errands offsite.
  • Regular, predictable attendance is required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reasonable accommodation requests must be made in writing by emailing [email protected].

We are an equal opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other classification protected under applicable Federal, State or Local law.